Administration Assistant
Deadline: 12th May 2024
The role
Reporting to the Administration and Records Manager, the purpose of this role is to provide high-quality Administrative supportto the Marie Stopes admin office. Reflecting our values and brand s/he will offer smooth support to the organisation and will also be the part-time support to the fleet office. S/he will work in close collaboration with all departments and will be responsible for ensuring the efficient running of the organisation from an administration perspective.
The Administration Assistant will be required to demonstrate MSUG’s core values of:
Key Resposibilities
Knowledge, Skills and Attitudes
Qualifications:
- A Bachelor’s Degree or Diploma in Business Administration, Office Management,Development Studies or any other related discipline.
Skills/Experience:
- Warm and cheerful personality
- Customer service orientation
- Proffessional personal presentation
- Demonstrated experience in a busy organisation with staff based in multiple locations
- Knowledge of or ability to learn and adapt to organizational policies, systems and procedures
- Ability to work with little or no supervision
- A team player with good interpersonal and communication skills
- Highly organised and confidential
Attitude / Motivation:
Successful performance at MS-UG is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:
Initiative
- Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
Innovative
- Thinking creatively and outside of the box so that ideas generated create a positive outcome
Effective Communication
- Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
Responsive
- Being responsive to changing priorities and demands
Working Efficiently
- Planning, prioritising and organising work to ensure work is accurate and deadlines are met
Sharing Information
- Sharing information and knowledge whilst maintaining confidentiality
Focus on Learning
- Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
Commitment
- Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
Driven
- Drive and determination to deliver results
Accountable
- Take responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
- Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
Motivated
- Motivation towards achieving quality results to maximise potential
Team Player
- Working as part of a team by being supportive, flexible and showing respect for each other