Request for Consultancy Services to Conduct Data Quality Assessment at MSU/UNFPA supported health facilities

Purpose: To assist carry out data quality assessment at Private health facilities supported by MSU/UNFPA

1.0 Background

1.1 A brief over view of the Maries Stopes Uganda (MSU)

Marie Stopes Uganda (MSU) is a marketing-focused, results-oriented social business that uses modern management and marketing techniques to provide family planning and reproductive healthcare across every district of Uganda.

 

MSU’s aim is to contribute 15 points to Uganda’s contraceptive prevalence rate by 2015, saving and improving many thousands of Ugandan lives. MSU has 25% of the market share in modern contraceptives and, in 2010/2011, safely delivered 50,000 babies and contributed 4 points to Uganda’s contraceptive prevalence rate. MSU has enjoyed 20% year on year growth since 2007. MSU is part of a global network, Marie Stopes International (MSI), and subscribes to MSI goal and mission, to prevent unwanted births and to ensure individual’s rights to Children by Choice not Chance. To date, MSU is implementing a number of project that include the UNFPA supported project titled “Maternal Health Voucher Project:

1.2 Goals and Results of the MSU MHVP

The overall goal of the Maternal Health Voucher Project (MHVP) is to facilitate increase in availability and demand for family planning services in selected high burden districts within the East and Central (EC) Region.

The MSU/UNFPA Maternal Health Voucher Project has five major result areas that include:

 

  1. Improving access to and availability of high-quality, affordable and comprehensive FP services in the private sector in selected districts/facilities
  2. Strengthening the technical and functional capacity of private health facility providers to deliver comprehensive FP services including Postpartum family planning (PPFP) at selected districts/facilities
  3. Increasing demand for comprehensive FP services and PPFP in the private sector in selected districts/facilities
  4. Monitoring service utilization and address emerging barriers to accessing comprehensive FP services through private sector in selected high burdened districts

2. Aim of Consultancy

MSU is supporting the expansion and access to comprehensive FP services, through the private sector in the EC region of Uganda. The services are delivered to the beneficiaries through the private health clinics. Every month, the health facilities are mandated to report to MSU data on key indicators related to services that they provide. The data reported helps MSU to monitor and evaluate the progress in the implementation of planned FP services to the community as well as use the data for quarterly and annual reporting to UNFPA, planning and decision making by the project.

 

In order for MSU to have some level of confidence in the quality of data reported by the health facilities, MSU has planned to conduct DQA at sampled health facilities. The facilities were randomly selected however, the consultant could suggest the most appropriate method to carry out the assignment. The outcome will enable MSU to learn lessons from all the sampled Health facilities for future data quality improvement.

The broad aim of this assignment is therefore to help MSU to conduct data quality assessment so that the MHVP funded by UNFPA is able to use the information generated to improve on data quality, management and utilization. The assessment report will specifically help to:

  1. Identify major points of errors during data flow within different units of health facility
  2. Address data quality issues ( completeness, accuracy, consistency, confidentiality, timeliness and accessibility)
  3. Address data management issues ( filing, electronic and manual data storage)
  4. Promote data utilization at health facility level for planning and decision making

3. Methodology

The assessment team will use mainly qualitative methods of data collection such as key informant interview to gather information related to data quality, flow and management. MSU has developed a tool that the team will administer to the health facility staff and other key individuals concerned with data management.

 

Additionally, the team will use observation method to ascertain data usage at health facility (in terms of illustrations on the wall) and filing system.

3.2 Time frame

This exercise will be conducted within a period not exceeding 18 calender days from date of contract signing.

3.3 Supervision and Management

The Research Monitoring and Evaluation Manager will provide the overall management and supervision functions during the time of consultancy.

 4. Deliverables/Expected Outcomes

  • Review the DQA tool and other related documents
  • Gather   information using the tools developed
  • Completed report on data quality (completeness, accuracy, consistency, confidentiality, timeliness and accessibility) as well as utilization at health facilities
  • Present the DQA report to MSU/UNFPA Project Staff

5. Qualification and experience of the Consultant

The consultant must possess a minimum of Masters Degree in Public Health/Epidemiology /Demography/Biostatistics or first degree in Statistics / Social sciences with Post Graduate training in M&E, public health, demography and Biostatistics.

 

Candidates with in depth knowledge of Monitoring and Evaluation and Reproductive Health indicators interventions, will have an added advantage. Additionally, candidates must have an evidence of having executed similar assignment in the past.

  6. Report

The cover page of the report will have MSU. UNFPA logos. The report will be structured as follows:

  • Executive Summary
  • Background of the DQA exercise
  • Methodology
  • Presentation of findings
  • Conclusions
  • Recommendations
  • References
  • Appendices

7. Support from MSU

MSU will provide background documents, list of health facilities to be assessed, list of indicators and other SOPs, and arrange for meetings with the health facility staff. Accommodation and transport (within the study area) while in the field will all be borne by the consultant.

 8. How to apply

Interested applicants should send their CV, that details how their qualification and experience make them appropriate for the consultancy and a concept paper on how you intend to conduct the DQA exercise to Procurement at esther.kalule@mariestopes.or.ug and copied to andrew.gidudu@mariestopes.or.ug  deadline for receipt of the application is Thursday 10th November, 2016 by 5.00 pm.

TERMS OF REFERENCE FOR CONSULTANCY SERVICES FOR PREQUALIFICATION OF SUPPLIERS FOR MARIE STOPES UGANDA 2016/2017

Marie Stopes Uganda (MSU) is a global organization providing personalized contraception and reproductive health services to men and women. Our local terms of professionals are passionate about the work they do in communities across 37 countries. The services we provide give a woman the power to choose when she has children so that she is free to pursue her plans and dreams for herself and her family.

MSU ran a pre-qualification advert for Goods/Supplies, Services and Works for a period of one year (2016 to 2017). We are inviting eligible and credible organizations.
Objectives and Scope
The objective of obtaining services of a Procurement Consultant is to assist in carrying out initial pre-qualification of eligible suppliers.
Methodology
The Consultant shall use the Technical Compliance Selection (TCS) approach that takes into consideration all illegibility criteria agreed upon and put forward by MSU in the advertisement for prequalification. This approach will help in ensuring that eligible, compliant and responsive bids are selected. The following steps will be followed during this exercise;
a. Sorting
b. Checking for Compliance/Eligibility
c. Evaluation of the Bids
d. Pre-qualification & Framework agreements
e. Final Report

Interested organizations should provide information demonstrating that they are eligible and possess the required qualifications to perform the services supported with relevant documentation.
The assignment is estimated to last 6 weeks.

Interested firms should submit the following documentation to accompany their Expression of interest;
1. Company Profile.
2. Memorandum and Articles of Association.
3. Valid Tax Clearing Certificate.
4. Audited Accounts for the last two (2) years.
5. Certificate of Incorporation.
6. Valid Trading License.
7. Powers of Attorney (if any).
8. Reference of Previous works in this regard (LPOs or Contracts). Expression of Interest in English (1 original plus two copies) must be submitted in sealed envelopes clearly marked on an outer envelope as Expression of Interest for Consultancy Services for Prequalification of Suppliers for MSU 2016/2017 and addressed to; The Procurement & Logistics Unit, Marie Stopes Uganda, Plot 1020 Kisugu – Muyenga, P. O. Box 10431, KAMPALA. The EOI documents should be placed inside the Tender Box situated in the MSU Procurement Office on or before the close of Monday 31st October /2016 AT 4.00 PM